Reduce compliance risk, improve communication and gain peace of mind!
Tools to ensure any files, emails, chat messages, interoffice collaboration, or any digital records living outside of your Practice Management System or EHR are not exposing you to HIPAA violations and cyber threats.
What is HIPAA Office?
The first of its kind, secure collaboration platform built for medical practices and medical billing companies.
Enjoy the security and convenience HIPAA Office provides in these common, every day activities:
- Email sensitive information to referring practices and hospitals.
- Group chat message between office, nurses, billing, etc.
- Control staff online access to sensitive data.
- Track all messages with PHI for HIPA A compliance.
- Secure chat with office staff while away from the practice.
- Send a picture or file to colleagues securely.
- Send email and chat messages to your EHR instantly.
- Avoid risk of having PHI or sensitive data on your smartphone.
- Share EOBs, superbills, and reports containing PHI.
- Chat securely with client staff about patients.
- Send patient related email or chats to your client’s EHR inbox.
- Protect you and your staff from mishandling PHI.
HIPAA Office Features
HIPAA Office keeps your e-mail communication away from unwanted eyes. Your emails are secured, sealed and locked and nobody else reads.
Organize, keep and manage your files at real time. Share your small or large documents easily and securely with expiration date and password.
Use the secured chat to have a private and confidential communication.
Create secured tasks for yourself or for other users and track the status of tasks.
Global user search within and outside your group.
Create your secured event and collaborate the event with other HIPAA Office users
Instant notifications are shown in the Events App and you will receive notifications on your Smartphone or browser when new emails, chats, and alerts are received.
Easily and securely share documents and files from anywhere.
HIPAA Office and DirectTrust
Send emails and chat messages directly into an EHR using the unique DirectTrust integration in HIPAA Office.
Why is HIPAA Office more secured and safe?
Three Levels Of Authentication
Using three levels of user identification gives exponentially greater security. Your HIPAA protection is worth it. HIPAA OFFICE grants access after validating three vault keys.
Vault ID / Cell Phone #
Vault Open Key / Password
Vault Read Key / Encryption Key
Five Layers Of Security
|Encrypted Identity||Encrypted Content and Storage||Encrypted Transmission||You set your own “Crypt” key||Recipient Authentication|
|Your personal credentials are always encrypted.||All of your data files are encrypted including document, messages, events, etc.||All communication between your device and HIPAA Office and other HIPAA Office connections are encrypted.||A third level of user defined authentication further prevents unauthorized access. A fourth level is coming soon…*||Sender defined recipient access key. No username and password or sign-up to access message.|
Must Know Facts About Security and Health Care
92% of Physicians use unsecure SMS for patient care risking fines up to $1.5M per year.
The HIPAA Trouble with Email, Text, and File Sharing
There are inherent obstacles in creating storing, transmitting, and accessing information even when using “HIPAA” rated service through Apple, Google, Yahoo, Dropbox and other free and paid products.
- Secured email requires recipient to register online. Recipient loses access to the delivered email content if the sender discontinues the service providers.
- Text Messages, Messages and others and transmitted in clear text. they may offer transmission security but lock encryption at rest and de-coupling owner ID info at rest.
- SMS text messages are not encrypted;
- Senders cannot authenticate recipients;
- ePHI can remain stored on wireless carrier servers
- Access to email over public WIFI often creates authentication breach.
- Data is stored on mobile devices creating vulnerability
Despite these obstacles, are there safe and secure ways to leverage smart phones and other online communication tools without overly complicating workflow and still comply with HIPAA? Read more…..