Web Based Physical Therapy Billing Software and EHR Software

The most efficient and cost-effective way to manage your physical therapy practice is with the right physical therapy billing and SOAP notes software. Specific needs of PT billing such as modifier and claim scrubbing rules are available to ensure claims are filed correctly. PracticeSuite has features and capabilities designed to meet the unique needs of physical therapists. It is simple, easy to use and affordable.

PracticeSuite is a web based medical billing and EHR software with no software license cost, no software to install, no hardware or server or backup to worry about and easy to get started. PracticeSuite is a turnkey medical billing and EHR software.

Physical Therapy billing is often misunderstood and taken for granted by most private practices, which results in thousands of dollars lost each month, if not more. Proper PT billing and CPT coding can make or break a practice. With the right software to manage your practice, you will be more successful overall. In the absence of proper software, it will be difficult to balance between patient care and cash-flow.

Why Physical Therapy Billing is different than Medical Billing ?

Why would a Physical Therapist select a billing software made uniquely for them?

PracticeSuite software provides the right tools for your Physical Therapy practice to be successful!

PracticeSuite can provide the following physical therapy specific features and benefits to take care your practice.

• Right billing software that is simple, easy and affordable
• Check patient insurance eligibility during scheduling or during visit
• Ability to process co-pays, coinsurance, and deductibles at point of care and print instant receipt
• Integrated Patient Scheduling System
• PracticeSuite optional EHR or electronic documentation system to capture therapy documentation to improve efficiency of your care and ensure adequate documentation
• PracticeSuite optional EHR system allows easily retrieving prior visit information and also comparing pain grading, ROM and other metrics
• PracticeSuite optional EHR features fast and easy documentation using point and click, dictation, typing or handwriting, whichever way is convenient for you
• Insurance companies won't deny your claims because they are filed with correct information the very first time
• Reimbursement is maximized by using modifiers and proper coding
• Simple Patient Intake/Registration Form
• Custom fee slip or superbill with accurate diagnosis and procedure codes
• Legal forms such as Assignment of benefits, HIPAA forms
• Easily configure New patient Questionnaire form
• Good Fee slip that's easy to read and understand
• Easy to choose service level and therapy codes based on the type of insurance and payer specific requirements
• Easy to select appropriate Modifiers to maximize billing accuracy
• Patient Statement that clearly explain their portions
• Claims validation engine that validates by applying the proper rules of the claims scrubbing as local, national and Medicare guidelines such as CCI edits and LDC rules
• Easy to select appropriate use of Modifier like -59 and -22 for patients who require extra care and take more time, Easy to use of service -52 for reduced service levels, Easy to preselect on use of Modifier -59 and tie with appropriate procedure to prevent insurance audit
• Claims are generated and submitted electronically
• If claims are not paid within set threshold limit, usually within 21 days for electronic and 45 days for paper, the claim is automatically pushed to the Collections Workbench and queued for follow-up action
• Denied claims are automatically pushed to the Collections Workbench for follow-up and action so that it does not slip through the cracks
• Ability to generate Appeal Letter for denials
• ERA: Electronic Remittance Advice for bulk check posting, electronic EOB and electronic deposit of reimbursements
• Patient Statements are automatically generated for balances owed by the patient
• Ability to setup CASH / SELF-PAY special pricing and discount for upfront payments
• Setup template letters to communicate with Insurance Companies and patients
• Generate productivity reports such as monthly charges, payments, monthly payments, aging by payer, by financial class by date, month, quarter or year

Powerful Reporting Capabilities to measure the health of your practice in real-time over the web from the convenience of your home or office.

Physical Therapy Modifiers 

Insurance Billing & Counseling 

Physical Therapy Scheduling Software

Accounts Receivable Reports         

• Insurance Aging Report
• Patient Aging Report
• Detailed Aging Report
• Insurance collections summary
• Patient collections summary
• Patient collections detail
• Insurance collections detail
• Denial Summary Report

Productivity Reports

• Insurance productivity
• Provider productivity
• Procedure Productivity

Patients Reports       

• Patient Ledger
• Patient balance summary
• Patient balance detail
• Patient referrals summary
• Patient insurance authorization

Why Physical Therapy Billing is different than Medical Billing ?

Physical Therapy Practices are very different in their patient care workflow such as scheduling, billing and progress note documentation. Their software needs are unique and is not as complex as a medical practice. Therefore, it is important to have the right software that is geared toward PT practice.

The software must have the following features in each of the key areas

On the scheduling side:

• Visit and authorization expiration alerts
• Ability to check instant insurance eligibility
• Generate missed and cancelled appointment letters
• Recall letters

On the billing side:

• Ability to ensure proper PT related modifiers are populated
• Ability to track number of visits and authorizations
• Ability to check eligibility

On the Progress Notes/ SOAP Notes:

• Ability to easily generate initial visit note
• Ability to capture progress note with specific progress in goal and treatments
• Flow sheets to monitor the progress and outcome of treatment
• Easy to fax progress notes to insurance companies, claim adjudicators and attorneys
• Ability to easily scan paper registration forms, x-ray reports, MRI reports, and other clinical images into the patient chart for easy access

Why would Physical Therapist select a billing software made uniquely for them?

Physical therapy billing is an element of your own practice of which should not be undertaken without due consideration. Billing bring in revenue in order for practice to perform effortlessly, subsequently, comprehensively understand to possess a powerful structured strategy for charging constantly in place. Not surprisingly, the majority of physical therapists minimal amount accounts receivable background since they're typically concentrated exclusively on treatment.

An improper system for billing shall pave for delayed or possibly lost revenues from paid accounts. This is because of ignorance with respect to billing and coding rules and regulations. For instance, some insurance carriers cow providers into accepting lower rates for services rendered. There are also instances where carriers delay reimbursement by claiming they need more information or they haven't received the claim yet or even claim unnecessary treatment! This results in a further waste of your time and resources sending appeals and filling out more reports for reimbursements.

To better streamline your practice, it might be an option for you to outsource your billing, that is, you can hire a third party billing company to take care of delinquents, receivables, and troubled accounts. This takes the hassle and headache off of your shoulders and allows you to focus more on treatments. However, you should ensure that whoever you hire must be very experienced, knows all the current ins and outs of state laws, billing codes and rules, and your rights as a provider.

A second option can be hiring a billing company to do the billings for you. Look for a company who has been around and has good moral integrity. They will have the experience to handle most situations that arise from your practice's billing activities, however, be prepared for them to not do appeals for you if you are a client with only a small practice. Outsourcing can be costly so you need to really weigh your pros and cons before going this route.

Your third option is to train a staff member to solely take care of billings in your clinic. Purchase special billing software that is designed to organize and automate your billing processes. This professional grade software can mean the difference between your making a profit or your having to close down your practice.

Ensure that the billing software is the right software that meets your need is very important.